The death of a Filipino citizen in Indonesia should be reported to and registered with the Philippine Embassy in Jakarta or to the Philippine Consulate in Manado depending on the province where the death occurred. The provincial jurisdiction of the Philippine Embassy in Jakarta for consular matters is listed here.
After registration, the Philippine Embassy transmits the Report of Death, through the Department of Foreign Affairs (DFA), to the Philippine Statistics Authority (PSA), which is the central repository of civil registry documents in the Philippines.
Related to the Report of Death, a consular mortuary certificate issued by a Philippine consular officer may be required by the relevant Philippine and/or Indonesian authorities if the remains of the deceased Filipino will be transported to the Philippines. Similarly, a certificate of no objection or equivalent document issued by the Philippine consular officer may be required by the host government in certain cases (i.e.: if the remains will be cremated or buried in Indonesia, etc.).
WHO MAY REPORT
- Immediate family member of the deceased
- Attendant at the hospital, clinic, or similar institution where the death occurred
- Any person who has direct knowledge of the facts of death
WHEN TO REPORT
Ideally, the informant should report the death of the deceased Filipino citizen to the Philippine Embassy within one (1) year from the date of death1 to avoid delay in the registration. Delayed registration (beyond 1 year from the date of death) entails additional documentary requirements, procedures, and fees.
For those seeking delayed registration of death, a posting of public notice2 at the Embassy’s bulletin board for a period of not less than ten (10) days will be undertaken by the Consular Section. If after 10 days, no opposition to the registration was received by the Embassy and upon evaluation, the Consular Section is convinced of the veracity of the application, then the delayed registration of death will proceed.
PROCEDURE
- Fill in the details of death through this link: https://tinyurl.com/CivReg-ROD.
- Submit the complete requirements below to the Consular Section of the Philippine Embassy. The filing time of the application, including payment of fee, can be checked on this link.
- After four (4) working days, claim the personal copy of the ROD from the Consular Section.
Once the dispatch details of the ROB are provided by the Department of Foreign Affairs’ Office of Consular Affairs - Civil Registry Division (OCA-CRD), the Embassy will notify the informant of the dispatch details through email. The dispatch details include the reference number used to obtain the ROD from the Philippine Statistics Authority (PSA).
REQUIREMENTS
- Personal appearance of the informant with a valid government-issued identification card (e.g. passport, KTP or any ID card with photo and signature).
- Documents:
Note: Please provide an official English translation if the documents are not written in English or are not bilingual.
2.1. Original and five (5) photocopies of the Death Certificate issued by the Pencatatan Sipil of Indonesia along with a corresponding Apostille Certificate issued by the Indonesian Ministry of Law and Human Rights (KEMENKUMHAM).
2.2 If delayed registration, notarized affidavit of delayed registration executed by the informant.
- Original and 5 photocopies of the Philippine passport of the deceased. (Original passport to be surrendered to the Embassy)
FEES
Fees and charges can be checked here.
PROCESSING PERIOD
The personal copy of ROD for the applicant/informant will be available after five (5) working days.
For irregular cases of vital event registration that needs additional assessment and evaluation by the consular officer, the processing period will take longer than five working days. Depending on the nature of the facts of death that ought to be established, additional documents might be required by the consular officer on a case-to-case basis.
1. Section 657, DFA’s D.O. 19A-95
2. Rule 13, OCRG’s A.O. 1 series of 1993
